Host your own Event

If you have an idea for a fundraising event, we would love to hear from you!

The GWAAC team have plenty of experience putting on events, and will be happy to help you. We can also provide you with promotional materials to make sure your event is a success.

If you would like to talk to the team about your event idea, just give us a call on 0303 4444 999 or drop us an email at fundraising@gwaac.com

If you would like to take part in one of our events, learn more about our challenges.

Thinking about putting on your own event? You must make sure it is safe and legal. Please check the guidance below, and if you have any further questions, get in touch.

Event Safety & Legal Tips

Safety

Safety information 

Your events must comply with UK Health & Safety regulations. The Health & Safety Act applies to both staff and volunteers.

  • GWAAC cannot be liable for events put on for our benefit. Please check if public liability insurance is required.
  • Carry out a risk assesment, ensuring that all potential risks are eliminated or reduced to an absolute minimum. Consider the needs of children and do not allow events where children are unsupervised.
  • If you are using subcontractors, ensure they have the required insurance and experience.
  • Think about how you will collect donations, as it is not advisable to carry large amounts of cash. 

Legal Information

  • If your event involves collecting money or selling goods in a public place (for example a park or town square) you must obtain permission and a licence from the local authority.
  • Equally, if it’s on private land you must obtain permission from the landowner or manager.
  • Door-to-door collecting is illegal without the proper licence
  • If you think you’re going to raise more than £5,000 you must tell us how you plan to raise it.
  • Raffles are generally fine, provided the prize is not in cash and it is attached to a larger event. If this does not apply to you check with the Institute of Fundraising for advice.
  • Raffles and lotteries – if you are holding a raffle or draw within a 24 hour window in a single venue and part of another event, you may use cloak room tickets. 
  • If your raffle is for longer than 24 hours you will need to obtain a lottery license and printed tickets as there are a number of things that must be legally printed on the tickets.
  • Whenever food is being sold at an event there should be adequate facilities to prepare and serve food safely. Food handling procedures should avoid exposing food to risk of contamination. Food handlers must receive adequate training, instruction and supervision.

Contact our Fundraising Team